What is Asset Relationship Management (ARM)?

Asset Relationship Management (ARM) is the governed evidence and control layer that sits between the physical world and an organization's ERP fixed asset register. ARM continuously captures physical evidence of each asset's existence, condition, and location, reconciles that evidence against ERP records, and enforces controlled workflows to resolve discrepancies before they distort depreciation schedules, tax filings, or audit results.

What is a ghost asset?

A ghost asset is a fixed asset that appears in an ERP or accounting system but no longer exists in physical reality. It has been moved, scrapped, stolen, or disposed of without the corresponding record being updated. Ghost assets distort depreciation schedules, inflate asset values, create tax and audit exposure, and lead to poor capital allocation decisions.

How does SoloTruth ARM keep fixed asset records accurate?

SoloTruth ARM captures physical evidence of each asset using mobile guided capture, RFID, GPS, and AI document processing. It reconciles that evidence against the ERP fixed asset register continuously, identifies discrepancies, and routes them through Axon Ivy Universal Orchestration, a policy-based workflow engine, for review, approval, and controlled ERP update. Every finding is traceable and every ERP update is backed by a defensible audit trail.

What is Axon Ivy Universal Orchestration?

Axon Ivy Universal Orchestration is an enterprise-grade workflow and process orchestration platform rated HIGH innovation benefit by Gartner. It powers SoloTruth ARM's review, approval, escalation, notification, and remediation workflows. Axon Ivy is trusted by Airbus, Siemens, Bauer, and Ricoh.

SoloTruth Asset Relationship Management

Keep fixed asset records aligned with physical reality

Asset Relationship Management (ARM) is the governed evidence and control layer that sits between the physical world and your ERP fixed asset register. Companies with $100M in fixed assets carry an estimated $1.45M to $4.05M in annual financial exposure from inaccurate asset records across depreciation, tax, insurance, audit, and capital allocation. ARM closes that gap continuously, not just at year-end.

SoloTruth

Proven platform foundation

Axon Ivy

Universal Orchestration engine

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What Is Asset Relationship Management

The missing control layer between physical assets and financial records

ERP systems record what should be true. They cannot verify what physically exists. Assets move, get scrapped, or disappear, and the ERP record never updates. ARM closes that gap. Not a replacement for your ERP, it is the control layer your ERP has always assumed existed, enforcing governed workflows before any discrepancy distorts your financials.

The Problem

Fixed asset records drift from physical reality. The consequences compound.

Asset records are accurate the day they are created. After that, physical reality and the ERP record diverge. Most organizations have no systematic way to detect it, and no governed mechanism to correct it.

Without ARM

Ghost assets inflate the register Assets scrapped, moved, or stolen remain on the books, generating phantom depreciation and distorting capital allocation.

Depreciation schedules are wrong Records for assets that no longer exist or have been significantly modified continue to drive tax and book depreciation calculations.

Year-end reconciliation is a fire drill Physical inventory audits happen once a year. Discrepancies surface too late and require expensive, manual remediation to clean up before the audit window closes.

No audit trail for ERP changes When records are corrected, there is no defensible record of who approved the change, based on what evidence, and under what authorization.

With ARM

Ghost assets are identified and resolved Physical evidence capture continuously surfaces assets that no longer match their ERP record. Each discrepancy is routed through a governed resolution workflow before any record update.

Depreciation reflects physical reality Records are updated continuously as assets change state. Tax and book depreciation calculations are based on accurate, evidence-backed data.

Audit-ready always, not just at year-end Continuous reconciliation means the records are clean before the auditor arrives. There is no year-end scramble. The evidence is already there.

Every ERP update is defensible ARM enforces a governed approval workflow before any ERP record change. Every update is traceable, logged, and backed by physical evidence.

The Business Case

Inaccurate fixed asset records are a finance and control problem, not an operations problem

Record drift reaches every corner of the balance sheet. Finance leaders who have run a fixed asset reconciliation almost always find the exposure larger than expected.

Audit and SOX Exposure

Inaccurate fixed asset registers create material weakness risk under SOX. Auditors increasingly flag subledger accuracy as a control deficiency, and the exposure compounds when there is no audit trail for how records were corrected.

Tax and Depreciation Distortion

Ghost assets keep generating tax depreciation deductions for assets that no longer exist. This distorts the effective tax rate and creates reconciliation risk with tax authorities. Defensible depreciation schedules require a clean register.

ERP Migration Risk

Fixed assets are consistently the most problematic dataset in ERP migration post-mortems. Inaccurate records entering a migration multiply remediation cost and extend the timeline. Clean the register before the project starts.

Inflated Property Tax Assessments

Property tax is assessed on reported asset values. Ghost assets inflate the taxable base. Organizations that have never reconciled their register frequently discover significant overpayment when they finally do.

Capital Allocation Errors

Capital planning made on inaccurate asset records produces systematic errors. Organizations over-invest where they think assets are depleted and under-invest where utilization is higher than the register shows.

CSRD and Sustainability Reporting

CSRD requires asset-level data for emissions and lifecycle reporting at county-level geographic precision. Organizations without a reliable fixed asset register cannot meet that standard without a reconciliation project first.

Free Offer

Request a Free ROI Working Session

We will work through our ARM ROI model with your actual asset base. You leave with a custom estimate of your ghost asset exposure across eight cost categories, including phantom depreciation, property tax, insurance, and audit labor. No commitment required. The model is yours to keep.

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How It Works

A governed evidence and control layer for fixed asset accuracy

ARM closes the loop between physical reality and the financial record through five continuous stages. Each stage feeds the next. The result is a fixed asset register that reflects what actually exists, with a complete audit trail behind every record.

Capture

Guided mobile evidence capture, RFID location data, GPS coordinates, and AI-powered document processing combine to build a physical evidence record for each asset. No spreadsheets. No manual entry.

Reconcile

ARM compares physical evidence against the ERP fixed asset register automatically. Discrepancies, whether missing assets, condition changes, location mismatches, or undocumented disposals, are surfaced and classified.

Govern

Every discrepancy is routed through a policy-based workflow powered by Axon Ivy Universal Orchestration. Review, approval, escalation, notification, and remediation are all orchestrated. Nothing gets corrected without the right authorization.

Enforce

Once a discrepancy is approved for resolution, ARM prepares the ERP update. The change is logged with a complete audit trail: who approved it, based on what evidence, under what policy, and when.

Assure

Records are continuously maintained, not periodically cleaned. Finance and compliance teams have real-time visibility into asset record accuracy. When the auditor arrives, the evidence is already there.

SoloTruth ARM dashboard — inventory item detail view

Platform Architecture

Enterprise-grade orchestration.

ARM is built on Axon Ivy Universal Orchestration, an enterprise-grade workflow platform rated HIGH innovation benefit by Gartner, with 90% enterprise adoption projected by 2029 (G00841113, February 2026).

SoloTruth ARM extends the proven evidence capture and workflow engine already behind VirtuSpect, adding RFID and GPS location intelligence, AI-powered document processing, ERP synchronization, and the full Axon Ivy Universal Orchestration control layer to close the loop between physical reality and the financial record.

Powered by Axon Ivy Universal Orchestration. Every approval, escalation, notification, and ERP update in ARM flows through Axon Ivy's enterprise-grade orchestration engine. Policy-based. Fully auditable. Proven at enterprise scale across global manufacturing, financial services, and technology sectors.

1,000+

Inspections orchestrated on the VirtuSpect platform

~4 days

Loan closing acceleration at Celtic Bank

HIGH

Gartner innovation benefit rating for Universal Orchestration (G00841113)

90%

Projected enterprise adoption of Universal Orchestration by 2029

Why SoloTruth

New application. Proven foundation.

The ARM platform is battle tested and built to scale

ARM extends the same evidence capture, workflow orchestration, and audit-ready evidence model already powering SoloTruth VirtuSpect in production at commercial banks including Celtic Bank, Bankwell, and CCBank.

The capture layer, the mobile evidence workflows, the governed review and approval engine, and the audit retention infrastructure are all proven. ARM applies that foundation to the fixed asset reconciliation problem.

When you adopt SoloTruth ARM, you are not betting on an unproven architecture. You are extending a platform that has already completed over 1,000 inspections in regulated financial environments, powered by an orchestration engine trusted by Airbus, Siemens, and Bauer.

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Guided Evidence Capture

Physical evidence captured at the asset, not approximated in a spreadsheet

Field teams, facilities staff, or authorized site personnel use the SoloTruth mobile app to capture geo-tagged, time-stamped evidence for each asset. Guided workflows ensure nothing is missed. RFID and GPS data layer in automatically where hardware is deployed.

Evidence is tied to the specific asset record in real time. There is no batch upload, no manual matching, and no reconciliation lag. By the time a discrepancy reaches the finance team, the physical evidence is already attached.

Platform Capabilities

Everything needed for continuous fixed asset accuracy

Guided mobile asset evidence capture

RFID and GPS location tracking

AI-powered document processing (IDP)

ERP fixed asset register reconciliation

Ghost asset identification and resolution

Axon Ivy Universal Orchestration workflow engine

Policy-based approval and escalation routing

Controlled ERP update with full audit trail

Continuous reconciliation, not periodic cleanup

Depreciation and tax record accuracy

Long-term evidence retention

Audit-ready reporting and export

Get in Touch

See ARM in the context of your asset environment

The best next step is a demo/discovery call so we can understand your unique requirements and show you how ARM's evidence capture, reconciliation, and governed workflow model applies to your fixed asset environment.

Whether you are preparing for an ERP migration, addressing an audit finding, or simply trying to understand how bad the ghost asset problem actually is, that conversation is where we start.

Organizations that have never done a systematic fixed asset reconciliation routinely discover that 15 to 30 percent of their registered assets do not match physical reality. The financial exposure is almost always larger than expected.

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